MICROSOFT VISIO ONLINE PLAN 1 I LICENSESend the link to others in a Teams channel or chat.Īfter the file has been sent, the other user trying to open the file can select from more options and choose to Edit in Teams also.Īnyone with edit permissions and a Visio for the web license can co-author on a file shared with them.ĭo your changes as you normally would-without interruption.Ĭurrent co-authors are listed next to the toolbar ribbon. If you already have the link to your file from one of the above methods, do the following: In the dialog box, set the permissions and select Copy. Select the more ( …) option next to the name of the file and select Copy link. Go to the Teams channel, and select the Visio drawing you want to share. If your file is available in a Teams channel: You can share a diagram with others by using Microsoft Teams. Share a diagram with others in Microsoft Teams In the Share dialog box, select Copy link. The following steps require an administrator to enable external sharing for SharePoint in Microsoft 365. People can view it in any web browser-even if they don't have the Visio desktop app. You can share a diagram by sending a link. Share with others who don't have SharePoint or OneDrive When you are editing the diagram, select File > Share > Share with People. When you are viewing the diagram, select Share. You can share a diagram with others by sending a link to it in email. Share a diagram with others who have SharePoint or OneDrive If your diagram is stored online in SharePoint or OneDrive for work or school, you can easily invite others to create, edit, review the diagram, and add comments as part of a threaded conversation. The co-authoring feature in Visio for the web lets you simultaneously edit a diagram with others. The open drawing file is updated to reflect the version of the file that you chose to be the new current version. Select OK to confirm that you want to make the change. Select the version of the file that you want to make into the current version.Ī message box asks you to confirm that you want to replace the current version of the file with the prior version that you've selected. Restore a prior version of a drawing file Select File > Close when you're done reviewing the read-only, prior version of the file. Select the version of the file you want to see.Ī read-only view of that version is opened in a new Visio window. The saved versions of the file are listed, beginning with the current version at the top. Select File > Info > View Version History. You can also replace the current version of a drawing file with a prior version. You can view prior versions of a Visio drawing file. If your updates and other authors’ updates don't conflict, they'll be merged automatically and you don’t need to do anything else. When you’re done working, save your file. To add your own comment to any shape, right-click the shape and choose Add Comment. If you want to see where someone has commented anywhere in the drawing, click on a comment icon. You can also reply to or delete comments. To review and add comments, choose Comments. Visio will alert you when people enter or leave your drawing. If someone else is viewing or working in the drawing, his or her thumbnail picture appears in the top-right corner of the ribbon. Open the drawing in the Visio app and start working in it. See who is working in your shared drawing Note: For more information on sharing, see Share SharePoint files or folders in Microsoft 365. If you haven't saved your drawing to OneDrive for Business or SharePoint Online, Visio prompts you to do so.Īfter you've saved your file to the cloud, the email invitation will be sent. If your file has already been saved to the cloud, an email invitation will be sent to your invitees. The drop-down list lets you determine with whom you want to share your drawing. If you already have the person's contact info stored, you can just enter the name. In the Share dialog box, enter the email address of the person you'd like to share the drawing with. Open your Visio drawing in the desktop app and choose Share in the top-right corner of the ribbon when you're ready to collaborate. Share your drawing with others and collaborate on it at the same time MICROSOFT VISIO ONLINE PLAN 1 I WINDOWSTo work on a drawing at the same time, all authors on Windows need Visio Plan 2 and to be using the Visio desktop app. When you save your drawing to OneDrive for Business or SharePoint Online, you can work on a drawing at the same time as your colleagues.
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